Guest List Views

You can create custom views of your guest list with specific filters and custom columns to match your workflow.

Sections

Sections help you organize guests into groups within your guest list. Use them to separate VIPs, board members, or any other categories that matter for your event.

Creating a new Section

1. Open your guest list

   Navigate to the guest list from your event dashboard.

2. Add the section

   Click + Add Section and give your section a name.

Adding Guests to a Section

1. Select guests

   Check the boxes next to the guest names you want to move.

2. Move to section

   From the green menu, select Move to Section and choose your desired section.

Tabs

Tabs let you create different views of your guest list with specific filters, columns, and sections. This is useful when different team members need to see different information.

Creating a new tab

1. Start from your guest list

   Navigate to the guest list in your event.

2. Create the tab

   Click the + next to “main” and choose Add New or Add from Templates.

3. Configure your view

   Name your tab and add the filters and sections you need.

Duplicating a Tab

1. Access tab options

   Click the dropdown arrow next to the tab you want to duplicate.

2. Duplicate and customize

   Select Duplicate Tab, name it, and choose whether to include columns, sections, filters, and sorting.

3. Create the tab

   Click Create Tab to finish.

Rename Tabs

1. Open tab options

   Click the dropdown arrow next to the tab you want to rename.

2. Save new name

   Click Rename, enter the new name, and click Save.

Filters

Filters help you see specific groups of guests based on their RSVP status, dietary restrictions, or any other criteria you’ve collected.

1. Open filters

   From your guest list or tab, click Filter.

2. Set your criteria

   Select the field you want to filter by and choose your filter requirements.

Columns & Custom Fields

Add columns to see more information about your guests, or create custom fields to track details specific to your event.

Add a Column

1. Access columns

   From your guest list or tab, click Column.

2. Choose your column

   Select the column you want from the available options.

Create a new Column/Field

1. Start creating

   From your guest list or tab, click Column then Create New.

2. Configure the field

   Choose the field type (text, number, single select, multi-select, user, date, time, or date & time).

3. Name and save

   Enter a name for your column and fill in any required settings.

How to Video

Demonstration of customizing guest list views

View Only Links

View only links let you share specific parts of your guest list with caterers, vendors, or team members without giving them access to edit anything. The information updates in real-time as you make changes.

1. Create your custom view

   Start from your guest list and create a tab with the exact filters, columns, and sections you want to share.

2. Get the link

   Click the dropdown arrow on your tab and select Get View Only Link.

3. Enable and share

   Turn on the view only link for the tab, copy the link, and send it to whoever needs access.

For example, if you’re sending dietary restrictions to a caterer, duplicate your accepted tab, remove the email column for privacy, and add a dietary restrictions column. This gives them exactly what they need without exposing sensitive information.

Creating and sharing view-only links

FAQ

How do I generate RSVP links?

Add the RSVP Link column to your table, select the guests you need links for, and choose “Generate RSVP Link” from the green menu.

Can I update guest responses myself?

Yes, click on their RSVP status and change it to the response you want. Learn more in Tracking RSVPs.

How do I see survey responses?

Add your survey questions as columns in the guest table. Learn more about surveys in Registration Forms.