Event Check-In

Gatsby provides digital check-in tools to track guest arrivals and manage last-minute changes. You can check guests in from your computer or use the mobile app for faster processing.

Check In via Web

1. Access Check-In

   On your events dashboard, look for the green “Check In” button on the day of your event. Click it to open the check-in interface.

   To start check-in early, click the three dots on your event tile and select “Check In Guests” from the dropdown.

2. Mark Arrivals

   As guests arrive, click the checkmark next to their name to mark them as present.

3. Set Up Arrival Notifications

   To get notified when specific guests arrive, click their name, then click the bell icon in the top right. Select which collaborators should receive notifications.

4. Add Plus-Ones

   Click the guest’s name and select “Add +1” in the bottom right. Gatsby will search your contact directory as you type, letting you select existing contacts or create new ones.

5. Register Walk-In Guests

   Click “Create” at the top of the screen to add unexpected guests. For faster self-registration, print your event’s QR code and let guests register themselves.

Badge printing interface showing printer setup and badge templates

Check In via App

1. Download and Login

   Download the Gatsby app from the Apple App Store or Google Play Store. Login with Gmail or your username and password.

2. Start Check-In

   Tap “Check In” to access the guest list.

3. Check In Guests

   Search for contacts or scroll through the guest list to find and check in guests. You can also use QR code functionality to check in or register guests.

4. Add New Guests

   Tap the person icon in the top right corner to add walk-in guests.

5. View Arrivals

   Switch to the “Arrivals” tab to see who has already been checked in.

Setting Up Check-In Notifications

Want to know when VIP guests arrive? You can set up notifications for specific attendees.

Find the guest in your list on the iOS app, tap their name, then tap the bell icon. Select who should receive a notification when that person checks in.

Notifications will be sent to other team members who have the app installed on their phone.

FAQ

Can I be notified when a guest checks in?

Yes. On the check-in page, find the guest, click their name, tap the bell icon, and select who should receive arrival notifications.

Do you have an app?

Yes, you can download the Gatsby app from the Apple App Store or Google Play Store.