Collecting Addresses for Holiday Gifts

Holiday season means corporate gifting, which means chasing down 50+ contacts for their mailing addresses. Google Forms feels sketchy, TypeForm costs money for features you don’t need, and email threads are chaos.

Use a Gatsby List instead.

Takes less than 2 minutes to set up, looks branded, and the addresses sync directly to your contact records.

View a live example

Public demo; production uses unique, non‑transferable links without asking for name/email.

When this workflow works

• Holiday corporate gifting (>50 contacts, need mailing addresses fast)
• Event swag collection (pre-event surveys for shirt sizes, dietary needs)
• Post-event follow-ups (feedback forms tied to actual attendee records)
• Client data enrichment (collecting information that updates contact profiles permanently)
• Any scenario where you need survey responses tied to specific people, not anonymous submissions

Key advantage: If you already have someone’s address in Gatsby, it pre-fills on their form. They confirm instead of re-typing. Next year? Same thing. The data lives in your contact records permanently, not a one-time survey response that disappears.

Add Contacts, Edit Landing Page

1. Create a List from template

   From your dashboard, click Create List → pick the Gift Management template.

   

   Select the Gift Management template

2. Add your contacts

   Use Add Guests to import from CSV or pull from other events/lists. You need contact records before sending surveys.

   Related: Uploading Contacts

3. Customize the survey questions

   Go to the Surveys tab. The template includes example questions for gift preferences and dietary restrictions.

   Delete questions you don’t need.

   

4. Brand the landing page

   Check the Landing Page Templates section to edit the landing page.

   The form works without the landing page content (use the “Skip to Survey” option), but adding context (why you’re asking, what you’re sending) increases response rates.

   

Send Emails

The template includes two pre-written email campaigns. Edit the copy, then send.

1. Edit Campaign

   Go to Campaigns tab → open the “Initial Gift Announcement” campaign.

   Edit to match your voice. Each person gets a unique survey link that already knows who they are… no asking for name and email like an impersonal Google Form.

   Just ensure that {surveyLink} is used in your email.

   

2. Send the follow-up to non-responders

   Wait 3-5 days. Check the Guest List tab’s “Need Addresses” filter to see who hasn’t responded.

   Send the follow-up campaign only to that filtered group. Different messaging for people who ignored the first ask (they were probably just busy).

   

Each person’s survey link is unique and non-transferable. When they fill out the form, the data automatically saves to their contact record. No manual spreadsheet matching required.

Track and Export Addresses

The pre-configured filters do the work for you.

To export addresses for your fulfillment team:

• Click the Completed filter tab
• Hit Export → choose CSV format
• You get names, addresses, and any preference responses

The addresses also live permanently in each contact’s profile. Next time you need to mail them something, it’s already there.

Why This Works Better Than Other Survey Tools

If you already have a contact’s address in Gatsby, the form pre-fills it for them. They just confirm it’s still current and click submit. Next year when you need addresses again? Same thing. The data persists across campaigns and years.

Google Forms: Anonymous responses you have to manually match to contacts. No way to send personalized follow-ups to non-responders. Looks impersonal.

TypeForm: Costs $35/month+ for features like hidden fields (which you need to track who’s who). Responses don’t sync to your contact system.

Email threads: Chaos. Half the people reply, half don’t, you’re manually updating a spreadsheet and sending follow-ups one by one.

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Gatsby Lists: Responses enrich your contact records permanently. Pre-filtered tabs show exactly who you need to chase. Branded forms build trust. Export when ready. Done.

Common Questions

Can I use this for surveys that aren't gift-related?

Yes. The template is called “Gift Management” but it’s just a List with survey fields pre-configured. Use it for any scenario where you need to collect information from specific contacts (feedback forms, registration data, preference collection, whatever).

Do contacts need a Gatsby account to fill out the survey?

No. They click the link in your email, fill out the form, done. No login required.

What if someone's address changes later?

They can update their contact info if they have access to their unique survey link. Or, you can manually edit their contact record in Gatsby. The form submission isn’t locked after they complete it… it’s live contact data.

Can I add custom questions beyond the template?

Yes. Go to the Surveys section under the RSVP tool and add whatever fields you want. Text fields, multiple choice, checkboxes… standard survey question types.

Does this work for Lists with >100 contacts?

Yes. No contact limit on Lists. Send campaigns, track completion, export addresses the same way whether you have 20 people or 200.